Prosyntix Principles on Personal Data

Our principles of data protection

Our approach to data protection is built around four key principles. They are at the heart of everything we do relating to personal data.

Transparency: We process personal data in an open, honest and transparent way.

Enablement: We use data to enable connections between individuals and employers.

Security: We ensure security through good organizational practice as well as technical measures, this is at the heart of what we do.

Accountability: We promote the practice of good governance and responsibility that comes with processing personal data.

This Privacy Notice is intended to set out your rights and answer any questions you may have about your personal data. 

Who We Are

Prosyntix LLC is a recruiting firm located in Charlotte, North Carolina. Where we act as a Data Controller, we are responsible for determining what personal data is processed and for what purpose. You have rights about how we process your data which are listed in the section “Your Privacy Rights” below. 

What information do we collect?

From the moment you contact us, whether it be via email, telephone, visiting our website, or some other means, we start collecting information about you. In some cases, this is done when you provide information to us directly, but at other times it may be collected automatically.

When visiting our website

Data Types We Collect

We may place use session cookies for our own use and management and to allow the website to function as expected.

Our web servers themselves may log IP addresses as part of their normal function.

How and why we use the data

Our own cookies are sometimes used to enable functionality on the website, and if you disable these the website may not perform as expected, or you might have limited access to areas for features.

Third Parties who have access to this information

Cookies we use for our self to enable functionality on-site – often referred to as ‘first-party cookies’ are never shared with third parties.

IP addresses on web server logs are never shared with third parties unless in response to an incident or if requested through a valid legal request.

The lawful basis for holding this information

IP addresses may be retained in other logs from our web server. These are not shared with any third parties and held under the lawful basis of Legitimate Interest. This is because we have a legitimate interest to ensure potential cyber-attacks against our website are logged. 

When registering or logging into our website

You can register on our website to share and receive information with us. When you register on the website, you may supply additional information in accordance with the conditions on the registration page.

Data Types we collect

We may hold the additional following information categories:

1. Contact Details
2. Data that can identify you
3. Location
4. Employment Information
5. Resume
6. Cookies with your user ID

How and why we use the data

We hold the information you send us in order to assess job opportunities for you, and to allow you to log in securely to our website.

Third Parties who have access to this information

We will not share your information with third parties without contacting you first and asking for your written consent.

The lawful basis for holding this information

To create an account or login to our website, we must set some ‘first party session’ cookies which could be used to identify you. These are exempt from requiring consent and are just used to enable the functionality of the website.

If you upload additional personal information such as your resume, then you may reasonably expect Prosyntix LLC to evaluate your skills and employment record to find suitable positions for your consideration.  This personal data is therefore processed on the basis of a contract regardless of whether a position is found. If you wish us to remove your information, please read the section below under ‘Your Privacy Rights’

When You ‘Refer a Friend’

If you recommend a friend, we will contact that person to gain their consent to hold and process their information, and we use your name as a reference in the introduction. If the person refuses consent, their details will be deleted from our systems.

Data Types we collect

The information we request from you may include:

1. Your name and contact details
2. Your friend’s name and contact details
3. Your friend’s employment information
4. Your location
5. Your friend’s location

How and why we use the data

We hold this information to contact the friend you have referred to us and gain their consent to continue to hold their data. 

Third Parties who have access to this information

At the stage where we are gathering consent from your friend, we do not share this information with any third parties.

The lawful basis for holding this information

The Legal basis for processing this information is Legitimate Interest when it is provided to us, and then Consent if your friend agrees to us processing their data.

Your Privacy Rights

You have rights over how we store and process your data.

You can choose not to provide us with personal data

If you choose not to provide us with personal data, you can use our website, but we cannot create an account for you, or interact with you online, including about potential jobs.

You can manage your browser cookies

Prosyntix LLC does not use third-party cookies with the exception of Google Analytics nor cross-domain cookies that track you when you visit different websites. The cookies on our site are Non-Persistent Session (e.g. keeping you logged in during your visit to our website)

You can choose to block the use of cookies using your browser settings. If you choose to disable session cookies, then you will be unable to register or login to our site. You can disable cookies used for analytics without any functional effect on your experience.

You can request that we don’t use your data for marketing to you

We may also contact you with surveys or to invite you to events. If we intend to share your information with third parties, we’ll let you know. 

You have the right to access the information we hold on you

If you wish to know what information we hold on you, please contact us.

In some cases, there may be a conflict whereby providing your data infringes the rights and freedoms of another party, or an outstanding legal matter, which means that some of the data cannot be shared with you. In that case, we will tell you that we can’t meet your request for this reason.

You have the right to object to, or restrict the processing of your data

If you don’t want us to delete your data, but you wish for processing of some or all of it to be stopped, then you can request us to restrict the processing.

Data Portability

Data Portability applies when you have provided information in electronic means that is automatically processed. The functionality of our website does not include such systems.

You have the right to have all your data erased

You have the right to request that we erase all the information we have about you.  Contact us to find out how we can do this for you. There are sometimes limitations, for example during a legal dispute where Prosyntix, LLC may be required to retain information, or where the information is still necessary for the performance of a contract that Prosyntix, LLC has.

Data Security

Prosyntix, LLC website uses encrypted communications across the entire site. Password credentials are required for secure areas, and data stored on our servers are in a physically secure data centre, backed up, and encrypted.

All systems will have some weakness that a dedicated and skilled hacker can exploit, but we review our security measures regularly and ensure that identified risks are dealt with promptly